Molten Salts and Ionic Liquids Discussion Group

Data Protection Policy

Molten Salts and Ionic Liquids Discussion Group – Data Protection Policy

1. Introduction

The Molten Salts and Ionic Liquids Discussion Group (MSILDG), hereafter referred to as the Group, is an Interest Group of the Royal Society of Chemistry (RSC). The Group has members who are not members nor employees of the RSC.

This policy provides a framework for ensuring that the Group meets its obligations under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 18). It is based on the Information Commissioner’s Office (ICO) ‘A guide to the data protection principles’, see: https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/data-protection-principles/a-guide-to-the-data-protection-principles/

The responsibility for the updating and dissemination of the policy rests with the Group's Data Protection Officer.

The policy is subject to annual review to reflect, for example, changes to legislation or to the structure and/or activities of the Group.

The Group complies with data protection legislation guided by the data protection principles, these require that personal data are:

Processed fairly, lawfully and in a transparent manner;

Used only for the specified stated purposes;

Not used nor disclosed in any way incompatible with those purposes;

Adequate, relevant and limited to what is necessary;

Accurate and up to date;

Not kept for longer than necessary;

Kept safe and secure.

2. Information held by the Group

The Group maintains a mailing list of individuals for the purpose of informing them about the activities of the Group such as conferences and symposia. The Group also publishes newsletters from time to time, copies of which are sent to those on the mailing list.

The Group holds the following personal data about individuals on the mailing list.

           Name and any changes to that name

           Email address

           Affiliation (e.g. employer)

3. The rights of individuals

The GDPR includes the following rights for individuals:

           The right to be informed;

           The right of access;

           The right to rectification;

           The right to erasure;

           The right to restrict processing;

           The right to data portability;

           The right to object;

           The right not to be subject to automated decision-making including profiling.

Upon request details of individual’s personal data held by the Group will be made available to that individual as a .pdf file.

Requests for personal data held by the Group to be deleted will be acted upon within 7 days of receipt of the request and the individual informed when their personal data have been deleted.

4. Security and access to personal data

The Group will ensure that:

Personal data are stored securely;

Access to personal data will be limited to those who need access;

When personal data are deleted this will be done such that the data are irrecoverable;

Appropriate back-up and disaster recovery solutions will be in place.

5. Breach

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Group will promptly assess the risk to individual’s rights and, if appropriate, report this breach to the ICO.

Document history

Version           Date                Comments

1                     21 Sep 2023    Adopted by the MSILDG